QuickBooks Enterprise vs QuickBooks Online: 2021 Software Comparison


This is independent of your deployment method (whether running the software on-premise or in the cloud). Many versions of QuickBooks Online will include a 50% discount off the first 3 months if you buy now. A free 30-day trial is available otherwise, but you will give up any discounted pricing for starting with a trial.


This is typically filled out on a new hire’s first day and updated whenever an employee’s significant life event would change their withholdings (e.g., marriage, divorce, has kids, etc.). Each state has its own withholding form, as well, and your employee will need to fill out a W-4 specific to your state. You can download those forms from the Bureau of Labor Statistics. QuickBooks Enterprise is best used in any small to mid-sized business that requires a large amount of transactional data.

Managing an Employee Status in QuickBooks Online Payroll in 2021

By following these seven simple Quickbooks Online Payroll 2021s, you can get your account set up and your payroll processed in just a few minutes. QuickBooks Online users don’t need to search for another provider to find the right payroll solution for their business. You can easily set up payroll within the platform, plus you are granted access to full-service pay processing solutions, including health insurance and benefits options for your workforce.

It will also require you to enter the physical address where the majority of your employees work. Before you can set up and do payroll in QuickBooks, you need to have both employer and employee details on hand. Here is a checklist that you can use to ensure you have both the employer and employee data needed. Desktop versions of QuickBooks such as QuickBooks Enterprise have tools that have been developed for specific scenarios and industries over the years. QBE may lack the mobility of QBO, but it more than makes up for it with the comprehensive feature set it offers within it’s offering. You may or may not be able to find the missing tools within the QuickBooks app store.

Payroll Report Instructions: QuickBooks Online

Withhold 6.2% from the employee’s wages each pay period, and your company will need to pay an additional 6.2% (equaling a total of 12.4%) toward Social Security taxes. For 2017, the tax applies to the first $127,200 you pay to each employee during the year. Terms, conditions, pricing, special features, and service and support options subject to change without notice. However, these versions have moved to a subscription-based pricing model that requires a yearly payment in order to continue using the software with included support. Both QuickBooks Online Advanced and QuickBooks Enterprise are intended to be used by small businesses with complex needs who also require advanced inventory. The main differences come in deployment preference and pricing plans.

  • You can see the details on a specific paycheck by selecting View Details.
  • Customer service is like talking to China, India, Mexico, Thailand and Vietnam all rolled into one.
  • On your W-2s there are two different types of health insurance that you need to report.
  • There is also a “Memo” field at the bottom of the paycheck details, where you can enter a memo about the employee’s check, if necessary.
  • One of the interesting properties of employee groups is that they are dynamic.
  • Next, you can select the tax you wish to pay from the tax type column as seen in the screen shot below.

QuickBooks Online is for more accounting-focused businesses looking for a web-based system, and/or a business that wants access to the large app-based ecosystem QuickBooks offers. When you think of the most popular online accounting software, QuickBooks Online will always be in the conversation. Their easy-to-use web-based platform means you can access it from anywhere at any time. It also is routinely one of the least expensive solutions for a business looking for simple bookkeeping or accounting for their entire organization. Accounting Today is a leading provider of online business news for the accounting community, offering breaking news, in-depth features, and a host of resources and services. QuickBooks Workforce software helps businesses share paychecks with workers easily and effectively.

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However, businesses with ever-changing needs may prefer the freedom offered the applications offered within QuickBooks Online. Keep in mind these are for concurrent users, or users that require access at the same time. It is completely possible to have users share the same logins in order to save on software expenses. However, this may not be the type of audit trail your company desires.

QuickBooks Desktop Assisted handles the payroll setup for you as well. If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments. After you have entered your work location, a new window will appear that lets you add your employees’ basic information and payroll details into the system. By sharing the payroll data, Intuit will provide an automated income and employment verification service at no additional charge to its existing and future payroll customers.

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