Document sharing software enables users to access the same document simultaneously and work on it collaboratively. This reduces the chance of communication issues and helps speed up the process of turning around projects.
Document sharing on the internet is easier to manage than sending emails with attachments and can be done on any device that has an internet connection. It also cuts down on the space needed to keep hard copies and removes restrictions on the size of files.
There are many methods of sharing files, such as FTP and SFTP. Cloud storage solutions, such as Box or P2P networks. However, the most effective document sharing tools are those that have central management and security features like encryption and protection for data-in transit and real-time synchronization.
Project managers should also be looking out for features such as version and history control and collaboration detection to make it easier to track changes and ensure that everyone works on the most current draft. The ability to make comments on and assign tasks also makes it easier for teams to share information on documents.
ClickUp is an effective project management tool that includes built-in document sharing capabilities. Its granular permissions let users decide who can view, edit or delete files and lets them see who is editing in real time. File syncing keeps up-to-date versions of files mirrored across all devices and collaboration detection lets users see the actions of others who edit or view. The program also provides an extensive library of notes, wikis and spreadsheets that help teams stay on track with their projects.